Whether your business is big or small, maintaining fleet compliance is a feat for fleet managers throughout Africa. Between the never-ending battle for time and efficiency, you must ensure that all your drivers and vehicles maintain compliance. “Challenge” is an understatement.
So, how do fleet managers meet all the demands of managing diverse teams, keeping costs down and customers satisfied AND maintaining fleet compliance?
Here’s a look at fleet managers’ top three compliance challenges, their causes and how to overcome them.
1. Missed Compliance Deadlines
Time is money in the fleet management game. When you’re hard-pressed for time with scheduling and meeting KPIs, it’s easy to overlook a service here or a license renewal there. Let’s not even start on the time it takes to complete reports!
Trouble with time management is most often caused by being spread(sheet) too thin.
Fleet Managers lose valuable time when data is strewn across multiple workbooks or even systems. Disparate data systems often require manual data entry, so there is a lag on how soon data is available. Then, it takes time to retrieve the data and piece it together to build a “big picture”.
Solution: Centralised, Automated Data
Telematics alone is not enough. While telematics records a lot of essential information, you still won’t have the complete picture needed to maintain fleet compliance.
You need a single solution that aggregates and automates ALL of your fleet and driver data. For example, FleetIT assists with renewal reminders and enforces service policies so you don’t lose out on warranties. The information is automatically fed into FleetIT, which integrates seamlessly into your ERP or accounting system.
2. Roadworthy Fleet
Ensuring all your fleet vehicles are roadworthy when fleet numbers rise into the hundreds seems impossible. You need to keep as many of your vehicles on the road as possible, but you must also keep up maintenance to avoid downtime disasters.
The biggest contributor to fleet roadworthy hassles is not using your data to your advantage!
You already know you need to “know your fleet”. You have daily inspections and checklists, and everything else is monitored by telematics. What more could you need?
The trouble is that this type of monitoring means you can only react to problems when they arise, creating added pressure when you have to pivot schedules at the last minute.
Solution: Automated Planned and Preventative Maintenance
What if you could see into the future and avoid costly, time-consuming fixes? What if you could see problems before they happen?
A fleet management system like FleetIT keeps a complete digital service history and analyses that data against current telematics intel to forecast. So, you receive real-time and predictive alerts!
FleetIt also enables you to enforce inspection policies and coordinate workshop activities. You can capture and automate job cards, see your workshop inventory at all times and much more.
3. Compliant Drivers
Your drivers’ well-being and safety are critical. Ensuring they are fit for driving is as important as statutory compliance regarding licenses and PDPs. However, managing people comes with many nuances and complexities. Reminders for when renewals are due are only a small component of maintaining driver compliance. Probably the hardest part about managing drivers is accountability.
Successfully maintaining driver compliance requires clarity between employer and employee of where responsibilities start and end.
The Solution: Pristine Training, Performance Management and Administration Records
When you think about fleet compliance or even a fleet management system, you may be inclined to believe that it is limited to vehicular assets only. But FleetIT assists with the entire fleet management function, including looking after your people.
You can set up driver’s licenses and PDP reminders and keep comprehensive records of driver behaviour, training, and disciplinary action. The convenience is that all information, including telematics data, is automatically fed into and analysed in FleetIT, giving you up-to-date records readily available for performance management. Features like this help you to maintain fleet compliance and driver safety simultaneously.
Fleet Compliance Starts with Simplified Fleet Management by FleetIT
Compliance is just the beginning of what FleetIT can offer you. Our software is purpose-built to help you understand your cost information, visualise fleet data, and forecast accurately. Streamlining your information saves time, so you can focus your energy where it matters most. Being equipped with the latest, correct information supports you in making better decisions.
See how FleetIT drives fleet compliance and simplifies fleet management.